Administrative Assistant (Part-Time)

Position Overview

An employee in this class performs routine to varied office operations requiring general office skills. Assignments typically consist of one or more standard office operations such as phone and visitor reception work, file maintenance, data entry including routine database maintenance, keyboarding including word processing of common office/business documents, mail processing, library clerical work, and similar tasks that are quickly learned on the job. Experienced workers initiate their own daily assignments, follow through on matters, and use independent judgment and training to take appropriate actions to deal with standard recurring situations. Performs related work as required.



Roles and Responsibilities

• As school receptionist, routes callers, answers routine questions, and keeps appointment record


• Opens and routes incoming mail; assembles appropriate material for use in answering mail


• Operates PC word processing programs producing correspondence, letters, memos, and reports; may operate other software programs


• Performs related work as required

Qualifications

• Graduation from high school and experience in performing general office clerical or secretarial work, or any equivalent combination of education and experience that would provide the following knowledge, abilities, and skills:


• Knowledge of modern office practices and procedures, and of standard office appliances including desktop PCs, standard office software, scanners, printers, photocopiers, and facsimile machines


• Ability to perform general clerical work accurately and quickly


• Ability to communicate effectively, to work cooperatively with others, and to work under pressure and/or with frequent interruptions


• Perform other duties as assigned by the School Principal or designee

Physical Requirements

The following provides a brief description of physical requirements for this position:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

FLSA Status: Non-Exempt

Salary: Banded Rates, Band 3

Reports to: Principal or Assistant Principal

This is an hourly position with no benefits. Hours are contingent upon the needs of the school.