Talent Coordinator

Sublime Systems is seeking a Talent Coordinator to act as an operational partner to the talent and people operations team to secure and welcome in the best and brightest talent. Reporting to the Talent Manager, this role will coordinate communications, perform interview logistics, and deliver an optimal recruiting experience to both candidates and internal stakeholders. The ideal candidate possesses attention to detail and proactive communication skills to respond to recruiters, hiring managers, and candidates.  

This is a hybrid position located in Somerville, MA. 

• Work closely with our recruiting team to develop the skills necessary to become a recruiter, including sourcing, screening, and eventually interviewing 
• Schedule a high volume of interviews across all teams from initial phone screen to video calls to onsite interviews 
• As needed, coordinate candidate travel, logistics, NDAs, and reimbursement 
• Ensure an excellent candidate experience by providing timely status updates 
• Identify opportunities to improve candidate experience and hiring efficiency 
• Maintain accurate reporting within our applicant tracking system, Lever 
• Support development of training for hiring managers, interviewers, and onboarding buddies  
• Provide on-site support for candidate interviews, including AV setup  
• Partner with various team members to streamline new hire onboarding, as well as maintain current templates 
• Coordinate new employee onboarding, including filling out relevant forms, Asana boards, and coordinating with IT vendor  
• Represent Sublime at local career fairs or recruitment events, coordinating with the relevant departments   
• Provide operational, project management, and administrative support to other functions in operations as needed 
• Be able to rapidly take on new responsibilities in a fast-paced growth environment 

• 1-2 years experience in a high-volume hiring environment 
• Organized, process oriented, and comfortable working with autonomy 
• Coachable and eager to receive feedback from a hard-working team 
• Self-starter with high intrinsic motivation and strong attention-to-detail 
• Ability to persistently follow up with candidates and hiring managers regarding all hiring activity 
• Flexible, willing and able to prioritize tasks in various parts of the hiring process 
• Strong written and oral communication, problem solving and computer skills 
• A team-oriented, mission-driven professional with a collaborative, positive and proactive orientation 
• Ability to shift priorities as indicated by organizational needs 
• Anticipate challenges and plan proactively 
• Develop and maintain positive working relationships with a diverse array of internal and outside professionals  
• Competency with systems and talent acquisition technology, including ATS platforms, LinkedIn Recruiter, Microsoft Office, Slack 
• Maintain a high level of productivity in a fast-paced environment